Section 51 Manual

Section 51 Manual for Dynamic Fluid Control (Pty) Ltd. Previously New Adventures Investment 262 (Pty) Ltd Reg. No. 2000/018373/07.

A. CONTENTS
B. PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

Content details [Section 51(1)(a)]
The section 10 guide on how to use the legislation [Section 51(1)(b)]
Records available in terms of any other legislation [Section 51(1)(d)]
Access to the records held by the private body in question [Section 51(1)(c) and 51(1)(e)]
The latest notice regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of 52(2) [Section 51(1)(c)]
Records that may be requested [Section 51(1)(e)]
The request procedures
Other information as may be prescribed [Section 51(1)(f)]
Availability of the manual [Section 51(3)]
INTRODUCTION TO DYNAMIC FLUID CONTROL (PTY) LTD
The company manufactures and distributes a wide range of valves and pneumatic actuators.

C. PARTICULARS IN TERMS OF THE SECTION 51 MANUAL
1. CONTACT DETAILS [Section 51(1)(a)]

Information officer: C. Erasmus
Postal address:
P O Box 5064
Benoni South
1502
Street address:
32 Lincoln Road
Industrial Sites
Benoni South
Telephone no: +27 11 748-0200
Fax no: +27 11 421-2749
E-mail address: dfc@dfc.co.za
Website address: www.dfc.co.za

2. The section 10 Guide on how to use the Act [Section 51(1)(b)]
The guide is available from the South African Human Rights Commission by not later than August 2003. Please direct any queries to:

The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department
Postal address:
Private Bag 2700
Houghton
2041
Telephone: +27 11 484-8300
Fax: +27 11 484-0582
Website: www.sahrc.co.za
E-mail: PAIA@sahrc.co.za

3. Records available in terms of any other legislation [Section 51(1)(d)]
Basic Conditions of Employment No. 75 of 1997.
Companies Act No. 61 of 1973.
Compensation for Occupational Injuries and Health Diseases Act No. 130 of 1993.
Employment Equity Act No. 55 of 1998.
Income Tax Act No. 95 of 1967.
Labour Relations Act no. 66 of 1995.
Occupational Health & Safety Act No. 85 of 1993.
Regional Services Councils Act No. 109 of 1985.
Skills Development Levies Act No. 9 of 1999.
Skills Development Act No. 97 of 1998.
Unemployment Contributions Act No. 4 of 2002.
Unemployment Insurance Act No. 63 of 2001.
Value Added Tax Act No. 89 of 1991.

4. Access to the records held by the private body in question [Section 51(1)(c) and 51(1)(e)
Not applicable.
Records that may be requested:

Categories:
(a) Administration
(b) Human Resources
(c) Finances
(d) Operations

(a) ADMINISTRATION
Licences
Motor vehicles
Distribution
Trading
Minutes of Management Meetings
Minutes of Transformation Counsil meetings.
General correspondence

(b) HUMAN RESOURCES

Staff recruitment policies
Employment contracts
Remuneration records and policies
Leave records
Disciplinary records
Code of conduct
Conditions of Employment
(c) FINANCES

Financial Statements
Annual Financial Statements
Stock Records
Fixed Asset Register
Debtor Records
Creditor Records
Supporting Documentation
Debtors
Creditors
Cash book
(d) OPERATIONS

Sales records
Production records
Quality manual
Supplier agreements
Distribution agreements

iii. THE REQUEST
Form of request

The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. The request must be made to the address, fax number or the electronic mail address of the body concerned [s 53(1)]
The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53 (2)(a) and (b) and (c)].
The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise of protection of that right [s 53(2)(d)].
If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].

Fees:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].

The fee the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
After the head of the private body has made a decision on the request, the requester must be notified in the required form.
It the request if granted then a further access fee must be paid for the search, reproduction and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].

5. Other information as may be prescribed [Section 51(1)(f)]
The Minister of Justice and Constitutional Development has not made any regulations in this regard.

6. Availability of the manual [Section 51(3)]
This manual is available for inspection at the Head office of the relevant body free of charge, and copies are available with SAHRC, in the Gazette and on the private body's website.